We are looking for a Buyer Administrative Assistant to join our Home and Gift team on a 12 month fixed term contract.
As a Buyers Administrative Assistant overseeing Kitchen, Dining and Bedroom Accessories, you will play an integral role in the product development process by providing administrative support for products from conception through to product launch.
You will have overall responsibility for managing the department samples and range guides along with general administrative tasks to support the department.
Our Support Office is based in Tolworth, near Chessington, only a 30-minute journey from London Waterloo. We offer hybrid working with a split of 3 days in the office and 2 days home working per week, and are open to having conversations about working flexibly.
A bit about us …
At Oliver Bonas (OB), our values of Work Hard, Play Hard & Be Kind are integral to everything we do. Collaboration, imagination, curiosity, and teamwork are key to our success, and everyone has their part to play in making OB a special place to work.
Having fun is key, and a playful and positive approach creates an optimistic environment. We don’t take ourselves too seriously, but we are serious about what we do.
Our team knows their stuff. They’re confident and creative and unafraid to challenge convention to find solutions, taking accountability for their actions, but always with kindness and humility.
More about the role …
An OB Buyers Administrative Assistant will:
- Be responsible for all general admin tasks involving filing, photocopying, emailing and co-ordinating courier deliveries
- Monitor critical path daily, in connection with the shipping and escalate any problems and notify the buyers of any issues
- Maintain samples libraries, ensuring all samples arrive within required deadlines for sign off meetings, press shows and photoshoots
- Manage historic samples and take them to QC for sample sale at appropriate times
- Maintain department logs relevant for the range plan and update spreadsheet and systems daily
- Liaise with suppliers and freight forwarders to ensure all documentation is accounted for
- Raise and track orders, ensuring correct samples and information have been received from suppliers Log relevant information in the range plan and product pack
- Maintain a comprehensive and accurate supplier database, ensuring all details are always up to date
- Manage all incoming and outgoing post for the team, ensuring parcels are removed from the warehouse area in a timely manner
- Ensure all product is delivered with correct labelling and packaging and to company standards, feeding back to suppliers when necessary
- Manage potential supplier emails through potential supplier inbox
- Work with the shipping team to ensure all product is approved to ship on time and feed any issues back to the Assistant Buer and/or Buyer
- Keep buying team updated on all admin activities
- Liaise with BAAs in other departments to ensure the sharing of best practice
- Attend and contribute to jewellery buying meetings
- Work closely with the Merchandising, Design, Product Technology and Ethical Trade teams on product development
- Share samples and information with the PR and Marketing, Web and Ecommerce teams
Bonas Benefits:
- Generous employee discount up to 50% off all OB products
- Free access to our 24 hour employee assistance programme with Care First – offering financial, emotional and vocational support
- Flexible holiday – 30 days (including bank holidays) – increasing to 35 days with length of service
- Annual discretionary profit related bonus scheme
- Free membership for our Westfield Health Cash Plan or Private Medical
- Auto-enrolment into our pension plan
- Free access to our onsite gym
- Cycle to work scheme
- Refer a Friend incentive
- Quarterly free lunch
- Enhanced maternity, paternity, adoption and shared parental leave
- Equity, Diversity and Inclusivity Voice network and EDI team
- Mental Health First Aider support
- Education and support throughout Looop eLearning platform
What we look for:
- Experience within the retail and/or buying industry would be an advantage
- Proficient in various computer applications, with advanced capabilities in system useage, coupled with intermediate proficiency in Excel, Outlook, Word, and PowerPoint
- Work with care and attention to detail
- Speak clearly to individuals and small group groups you do not know
- Listen to others and record important information
- Set goals, ordering and prioritising tasks to achieve them
- Keep trying and stay calm when something goes wrong
- Explore problems by creating different solutions
Equity, Diversity & Inclusion at OB
At Oliver Bonas, our promise is to do our bit to make living a joyful experience and give cause for optimism. This promise is central to our work in equity, diversity and inclusion (EDI). To bring joy to others, we must first ensure everyone at OB feels valued, included and most importantly, can be themselves at work.
It is important to us that our brand reflects wider society and the communities in which we operate. As a result, we welcome all eligible applicants for this role however we are particularly interested in speaking to eligible candidates from the Black, Asian & Mixed Heritage communities.
Oliver Bonas is a Disability Confident Committed employer under the Disability Confident employer scheme.
To read more about our ED&I commitments, head over to the EDI page on our website: https://www.oliverbonas.com/meet-the-team/diversity