We are looking for Risk & Compliance administrative support to help Team OB in our Support Office. This will be up to 1 day per week in addition to your current role, or to be completed alongside your current role. This will be a 3 month placement.

While supporting the risk & compliance administration at OB you will, help the Head of Risk & Compliance with day to day management of records and reports, ensuring that information is up to date and supporting in deadlines being met. You will also support with privacy contacts from customers such as deletion requests. You will have the opportunity to attend Compliance meetings and learn more about these. You will be required to work with the Head of Risk & Compliance either half a day or one full day per week. As this may impact your current working hours, we will need to look at your availability, and agree this with your line manager or Head of Department.

A bit about us …

At Oliver Bonas (OB), our values of Work Hard, Play Hard & Be Kind are integral to everything we do. Collaboration, imagination, curiosity, and teamwork are key to our success, and everyone has their part to play in making OB a special place to work.

Having fun is key, and a playful and positive approach creates an optimistic environment. We don’t take ourselves too seriously, but we are serious about what we do.

Our team knows their stuff. They’re confident and creative and unafraid to challenge convention to find solutions, taking accountability for their actions, but always with kindness and humility.

More about the role …

An OB Risk & Compliance Administrative Support will:

• Work with the Head of Risk & Compliance to maintain up to date records of current records

• Archive records of contracts that are no longer in place

• Notify contract owners when termination or contract end dates are due

• Carry out basic privacy requests such as data deletions, including maintaining logs

• Archive or delete logs in line with our deletion policies

• Support the Head of Risk & Compliance administratively with more complex/time-consuming investigations

• Support a privacy policy & training review calendar

• Maintain records of copyright complaints received by OB, including supporting with decision making logs

• Maintain records of copyright issues identified by OB, including supporting with decision making logs

• Support administratively with the creation of departmental risk registers

• Support a risk register review calendar

Bonas Benefits:

• Generous employee discount up to 50% off all OB products

• Free access to our 24 hour employee assistance programme with Optima Health – offering financial, emotional and vocational support

• Flexible holiday – 30 days (including bank holidays) – increasing to 35 days with length of service

• Annual discretionary profit related bonus scheme

• Free membership for our Westfield Health Cash Plan or Private Medical

• Auto-enrolment into our pension plan

• Free access to our onsite gym

• Cycle to work scheme

• Refer a Friend incentive

• Quarterly free lunch

• Enhanced maternity, paternity, adoption and shared parental leave

• Equity, Diversity and Inclusivity Voice network and EDI team

• Mental Health First Aider support

• Education and support through 360L eLearning platform

What we look for:

• Good breadth of knowledge of OB

• Strong administrative experience

• Accurate and up-to-date report and records/logs management

• Strong attention to detail and ability to maintain focus

• Able to recognise situational nuance

• Intermediate Excel skills would be helpful

• Computer literate in Microsoft packages with the ability to learn new skills

Equity, Diversity & Inclusion at OB

At Oliver Bonas, our promise is to do our bit to make living a joyful experience and give cause for optimism. This promise is central to our work in equity, diversity and inclusion (EDI). To bring joy to others, we must first ensure everyone at OB feels valued, included and most importantly, can be themselves at work.

It is important to us that our brand reflects wider society and the communities in which we operate. As a result, we welcome all eligible applicants for this role however we are particularly interested in speaking to eligible candidates from the Black, Asian & Mixed Heritage communities.

Oliver Bonas is a Disability Confident Committed employer under the Disability Confident employer scheme.

To read more about our ED&I commitments, head over to the EDI page on our website: https://www.oliverbonas.com/meet-the-team/diversity