We have an amazing opportunity for a Shipping & Logistics Co-ordinator to join Team OB in our Support Office.

As a Shipping & Logistics Co-ordinator at OB you will you ensure the smooth running of all freight from supplier to our distribution centre and make the product supply journey as seamless as possible.

This is a hands-on role and will require you to work between various departments, third parties and suppliers.

Our Support Office is based in Tolworth, near Chessington, only a 30-minute journey from London Waterloo. We are working a 50/50 split of office and home working.

A bit about us …

Oliver Bonas is an independent British lifestyle store. We are proud to call ourselves Team OB and believe Oliver Bonas is a truly special place to work. Our company values are Work Hard, Play Hard & Be Kind, and these values sit at the heart of every role here at OB. We are passionate and provide everyone with a fun place to work. Working at OB is more than just a job; it’s somewhere to build a career you are passionate about.

More about the role …

An OB Shipping & Logistics Co-ordinator will:

Investigate and plan the most appropriate route for shipment, taking into account cost, transit time and security
Obtain, check and prepare documentation to ensure customs and insurance requirements
Classify and adhere to all product code classification to ensure correct codes are applied duty paid
Arrange customs clearance for inbound shipments via Sea, Air, Road and Courier services
Updating shipping tracker both computerised and manually to include current purchase orders, ready dates, departure & arrival dates
Work with freight forwarding companies, shipping lines and haulage companies to achieve an efficient and effective service
Work with our Finance team to ensure payment of freight and other charges or collection of payments are made on time
Work with the Head of Warehouse & Logistics and the Goods In Team Leader to organise most effective delivery times of products for storage into the Warehouse
Provide an accurate delivery schedule for the business to co-ordinate across departments
Authorise freight, duty and VAT invoices
Check Import Entries for irregularities and amend accordingly
Control inbound and outbound courier shipment, to ensure we are compliant with HMRC and Oliver Bonas’ requirements
Complete shipping quotes for the company on an ad-hoc basis
Produce monthly reports to evaluate the costs of transportation, duty and VAT spend, highlighting and efficiencies and cost savings
KPI reports to ensure Freight Forwarders are performing to agreed standards
Maintain current knowledge of political situations and other factors that could affect the movement of freight
Work closely with freight forwarders to ensure a productive and solid working relationship.
Work with the Quality Controller to assist with supplier returns
Ensure regular ongoing communication with the Buying, Merchandising and Warehouse teams to keep everyone in the loop with the timings of deliveries into the Warehouse

Bonas Benefits:

Generous employee discount up to 50% off all OB products
Free access to our 24 hour employee assistance programme with Care First – offering financial, emotional and vocational support
Flexible holiday – 30 (including bank holidays) – increasing to 35 days with length of service
Annual discretionary profit related bonus scheme
Free membership for our Westfield Health Cash Plan or Private Medical
Auto-enrolment into our pension plan
Free access to our onsite gym
Cycle to work scheme
Refer a Friend incentive
Quarterly free lunch
Enhanced maternity, paternity, adoption and shared parental leave
Equity, Diversity and Inclusivity Voice network and EDI team
Mental Health First Aider support
Education and support throughout Looop eLearning platform
An opportunity to work at the highest placed retailer in Glassdoor’s Best Places to Work in the UK list 2022.

What we look for:

Previous international shipping experience
Excel – intermediate – pivot tables, Vlookups, math functions, short cuts)
Strong team player with excellent communication skills both written and verbal
Previous administration experience is essential
Strong excel skills with the ability to run reports and manage multiple spreadsheets
Strong organisational skills with previous experience of working to deadlines
Microsoft Office Skills inc Excel & Word
Uses Microsoft Calendar to manage time and meetings effectively

Equity, Diversity & Inclusion at OB

At Oliver Bonas, our promise is to do our bit to make living a joyful experience and give cause for optimism. This promise is central to our work in equity, diversity and inclusion (EDI). To bring joy to others, we must first ensure everyone at OB feels valued, included and most importantly, can be themselves at work.

It is important to us that our brand reflects wider society and the communities in which we operate. As a result, we welcome all eligible applicants for this role however we are particularly interested in speaking to eligible candidates from the Black, Asian & Mixed Heritage communities.

Oliver Bonas is a Disability Confident Committed employer under the Disability Confident employer scheme.

To read more about our ED&I commitments, head over to the EDI page on our website: https://www.oliverbonas.com/meet-the-team/diversity