Facilities Administrator

Oliver Bonas

ChessingtonCompetitive salary plus benefits Full time

We are looking for a Facilities Administrator to join Team OB in our Support Office.

As a Facilities Administrator at OB, you will support the Facilities Team in the smooth running of our Support Office and assisting in the delivery of soft/hard services as well as the care, maintenance, and upkeep.

You will report any issues and ensure repairs are addressed, whilst supporting the wider teams ensuring the workplace is kept to a high standard of functionality.

A proactive approach to maintaining the facility will be essential, monitoring work place practices and actively encouraged to share innovative improvements with the wider Facilities team.

You will play an important role in the day-to-day operations, within the Facilities and wider Operations team. Working within a fast-paced environment, you will need to deliver strong problem-solving skills, multi-tasking abilities and clear attention to detail.

Our Support Office is based in Tolworth, near Chessington, only a 30-minute journey from London Waterloo. This role will be based in the office 5 days a week


A bit about us …

At Oliver Bonas (OB), our values of Work Hard, Play Hard & Be Kind are integral to everything we do. Collaboration, imagination, curiosity, and teamwork are key to our success, and everyone has their part to play in making OB a special place to work.

Having fun is key, and a playful and positive approach creates an optimistic environment. We don’t take ourselves too seriously, but we are serious about what we do.

Our team knows their stuff. They’re confident and creative and unafraid to challenge convention to find solutions, taking accountability for their actions, but always with kindness and humility.


More about the role …

OB’s Facilities Administrator will:

• Be the main point of contact and complete daily walkarounds of our Support Office ensuring all is in order.

• Manage contractor visits, including document control of RAMS and permits and reviewing completed works

• Arrange dates for servicing and inspection across all service provisions, and ensure documentation if managed effectively

• Manage the SO Maintenance log and assignment of works to contractors and in house teams

• Work closely with the cleaning team ensuring high standards are maintained.

• Conduct weekly fire alarm tests and support with facilities and health & safety walk rounds and checks

• Ensure Support Office consumables are fully stocked, maintained and managed

• Manage keyholder access pass process for Chessington and Andover sites


Bonas Benefits:

• Generous employee discount up to 50% off all OB products

• Free access to our 24 hour employee assistance programme with Care First – offering financial, emotional and vocational support

• Flexible holiday – 30 days (including bank holidays) – increasing to 35 days with length of service

• Annual discretionary profit related bonus scheme

• Auto-enrolment into our pension plan

• Free access to our onsite gym

• Cycle to work scheme

• Refer a Friend incentive

• Quarterly free lunch

• Enhanced maternity, paternity, adoption and shared parental leave

• Equity, Diversity and Inclusivity Voice network and EDI team

• Mental Health First Aider support

• Education and support throughout Looop eLearning platform


What we look for:

• Organised and logical in approach

• Able to manage time effectively

• Self-motivated and enthusiastic

• Strong team player with a pro-active approach to work

• Skilled in problem-solving

• Work experience in similar facilities/office admin//operations role

• Understanding of safety regulations in offices

• Good working knowledge of Microsoft Word, Excel and Outlook


Equity, Diversity & Inclusion at OB

At Oliver Bonas, our promise is to do our bit to make living a joyful experience and give cause for optimism. This promise is central to our work in equity, diversity and inclusion (EDI). To bring joy to others, we must first ensure everyone at OB feels valued, included and most importantly, can be themselves at work.


It is important to us that our brand reflects wider society and the communities in which we operate. As a result, we welcome all eligible applicants for this role however we are particularly interested in speaking to eligible candidates from the Black, Asian & Mixed Heritage communities.


Oliver Bonas is a Disability Confident Committed employer under the Disability Confident employer scheme.


To read more about our ED&I commitments, head over to the EDI page on our website: https://www.oliverbonas.com/meet-the-team/diversity