Payroll & Systems Specialist

We are looking for a Payroll & Systems Specialist to join Team OB in our Support Office.

As a Payroll & Systems Specialist at OB you will play an integral role in providing payroll and systems support to all of our OB teams.

Reporting to the Senior Payroll & Reward Manager, you will work closely with the People Advisors in contributing to both payroll and system related projects, developing your existing payroll knowledge and expertise in this area.

You will also work closely with the People & Systems Administrator in keeping up to date with new starters joining the business, leavers and any change of positions and promotions.

Our Support Office is based in Tolworth, near Chessington, only a 30-minute journey from London Waterloo. We offer hybrid working with a split of 3 days in the office and 2 days home working per week, and are open to having conversations about working flexibly.

A bit about us …

At Oliver Bonas (OB), our values of Work Hard, Play Hard & Be Kind are integral to everything we do. Collaboration, imagination, curiosity, and teamwork are key to our success, and everyone has their part to play in making OB a special place to work.

Having fun is key, and a playful and positive approach creates an optimistic environment. We don’t take ourselves too seriously, but we are serious about what we do.

Our team knows their stuff. They’re confident and creative and unafraid to challenge convention to find solutions, taking accountability for their actions, but always with kindness and humility.

More about the role …

An OB Payroll & Systems Specialist will:

• Support the Payroll & Reward Manager with payroll inputs and checks each month
• Action all system changes, including change of positions
• Manage the new starter input for Support Office and Warehouse team members
• Manage the leaver process, including calculation of leaver payments, sending out leaver emails
• Support our teams and managers in the use of the HR system
• Be the main point of contact for all payroll queries confidently resolving issues
• Manage the payroll and pensions inbox, responding to general employee enquiries
• Conduct monthly date checks to ensure that the HR system and team member files are up to date at all times
• Use and refer to company policies when advising our teams on payroll-related issues and queries, seeking guidance from the Senior Payroll & System Manager when needed
• Ensure all system user guides are accurate and up to date at all times
• Set up allowances and deductions
• Keep up to date with all current legislation and ensure all relevant policies are kept updated
• Calculate one-off payments and statutory payments
• Check weekly timesheets and ensure managers have coded time worked correctly
• Calculate and process maternity/paternity/adoption pay and support the process where needed
• Complete statutory forms, including SSP1 and SMP1 forms
• Monthly and ad-hoc reporting as necessary
• Deputise in the absence of the Senior Payroll & Reward Manager
• Assist the People Advisor team and People & Systems Administrator when needed
• Look for ways to continuously improve payroll systems and processes
• Coordinate and support with seasonal projects
• Assist with ad hoc administration duties within the department

Bonas Benefits:

• Generous employee discount up to 50% off all OB products
• Free access to our 24 hour employee assistance programme with Care First – offering financial, emotional and vocational support
• Flexible holiday – 30 days (including bank holidays) – increasing to 35 days with length of service
• Annual discretionary profit related bonus scheme
• Free membership for our Westfield Health Cash Plan or Private Medical
• Auto-enrolment into our pension plan
• Free access to our onsite gym
• Cycle to work scheme
• Refer a Friend incentive
• Quarterly free lunch
• Enhanced maternity, paternity, adoption and shared parental leave
• Equity, Diversity and Inclusivity Voice network and EDI team
• Mental Health First Aider support
• Education and support through 306L eLearning platform

What we look for:

• Extensive previous payroll experience - preferable
• CoreHR (People XD) knowledge desirable but not essential
• Strong administration and organisational skills
• High attention to detail with numeracy
• Methodical in approach
• Able to work towards tight deadlines whilst keeping a calm head
• Advanced Excel skills would be beneficial, but not essential
• Excellent communication skills both written and verbal
• Discreet and confidential
• Able to build strong working relationships across teams
• Interest in procedures and processes

Equity, Diversity & Inclusion at OB

At Oliver Bonas, our promise is to do our bit to make living a joyful experience and give cause for optimism. This promise is central to our work in equity, diversity and inclusion (EDI). To bring joy to others, we must first ensure everyone at OB feels valued, included and most importantly, can be themselves at work.

It is important to us that our brand reflects wider society and the communities in which we operate. As a result, we welcome all eligible applicants for this role however we are particularly interested in speaking to eligible candidates from the Black, Asian & Mixed Heritage communities.

Oliver Bonas is a Disability Confident Committed employer under the Disability Confident employer scheme.

To read more about our ED&I commitments, head over to the EDI page on our website: https://www.oliverbonas.com/meet-the-team/diversity