Facilities Manager

We have an amazing opportunity for a Facilities Manager to join Team OB in our Support Office.

As a Facilities Manager at OB, you will lead a team of three, be responsible for the smooth operation of the Facilities and Health & Safety department. Supporting in the overseeing of the continuous delivery, development and improvement of the Facilities and Health & Safety team.

Our Support Office is based in Tolworth, near Chessington, only a 30-minute journey from London Waterloo. We are working a 50/50 split of office and home working.

A bit about us …

Oliver Bonas is an independent British lifestyle store. We are proud to call ourselves Team OB and believe Oliver Bonas is a truly special place to work. Our company values are Work Hard, Play Hard & Be Kind, and these values sit at the heart of every role here at OB. We are passionate and provide everyone with a fun place to work. Working at OB is more than just a job; it’s somewhere to build a career you are passionate about.

More about the role …

An OB Facilities Manager will:

• Support the Head of Facilities in the development of the facilities budget, monitoring departmental spend and procurement
• Support the creation of facilities and Health and Safety strategy
• Review and produce facilities policies and procedures
• Take ownership of projects, collating tenders, instructing and project managing all works where required
• Carry out costing feasibility for improved systems and services
• Monitor and report on compliance systems, certification management and CMS
• Organise and implement office moves and departmental changes
• Research and create new ideas for inspirational and comfortable working environments
• Manage office churn, space planning and usage review
• Day to day management of landlord, sub tenant and stakeholder relationships
• Create and manage service charge management system and exceptions lists
• Manage new store handover process
• Oversee the Health & Safety team in the implementation of best practice and achieving strategic aims
• Support in the maintenance and implementation of the H&S management system, policies and safe systems of work
• Liaise and support in both OB and Stakeholder Health and Safety requirements
• Work with other areas of the business in the development of an Environmental Management System (EMS)
• Creation and implementation of an Energy Management System
• Maintenance of Waste Management
• Compliance management and support to teams involved in compliance, regulation and reporting
• Responsible for the tender, mobilisation and management of contractors for both hard and soft services
• Evaluate contractor performance, carrying out regular SLA meetings.
• Main point of contact for the New Store team, for approved client supplied contractors
• Collate the contract management system (CMS) and control of contractor’s process
• Be the escalation point and provide support for enquiries for both stores and SO
• Ensure effective new store handovers are carried out with the fit-out contractors
• Develop the Facilities property management system to ensure support of the business
• Conduct regular store visits to carry out H&S and Facilities audits, and issue training where necessary

Bonas Benefits:

• Generous employee discount up to 50% off all OB products
• Free access to our 24 hour employee assistance programme with Care First
• Flexible holiday – 33 days (including bank holidays) – increasing to 35 days with length of service
• Annual discretionary profit related bonus scheme
• Free membership for our Westfield Health Cash Plan or Private Medical
• Quarterly free lunch
• Enhanced maternity, paternity, adoption and shared parental leave
• Equity, Diversity and Inclusivity Voice network and EDI team
• Mental Health First Aider support
• Education and support throughout Looop eLearning platform
• An opportunity to work at the highest placed retailer in Glassdoor’s Best Places to Work in the UK list 2022.

What we look for:

• Relevant Facilities Management formal qualification
• MIWFM Membership
• IOSH Managing Safely or equivalent qualification
• Excellent project management and problem-solving skills
• Strong leadership skills and experience managing a team
• Experience working to strategic goals and objectives
• Great communicator at all levels
• Approachable and adaptable to change
• Self-motivated
• Ability to work to deadlines
• PC literate with a knowledge of Microsoft Word, Excel and Outlook

Equity, Diversity & Inclusion at OB

At Oliver Bonas, our promise is to do our bit to make living a joyful experience and give cause for optimism. This promise is central to our work in equity, diversity and inclusion (EDI). To bring joy to others, we must first ensure everyone at OB feels valued, included and most importantly, can be themselves at work.

It is important to us that our brand reflects wider society and the communities in which we operate. As a result, we welcome all eligible applicants for this role however we are particularly interested in speaking to eligible candidates from the Black, Asian & Mixed Heritage communities.

Oliver Bonas is a Disability Confident Committed employer under the Disability Confident employer scheme.

To read more about our ED&I commitments, head over to the EDI page on our website: https://www.oliverbonas.com/meet-the-team/diversity