We are looking for a Payroll & Systems Specialist to join Team OB in our Support Office.

As a Payroll & Systems Specialist you will have an exciting opportunity to join our People team, where you will play an integral role in providing payroll and systems support to all our OB teams.

Reporting to the Senior Payroll & Reward Manager, you will work closely with the People Advisors and People Administrators in contributing to both payroll and system related projects, developing your existing payroll knowledge and expertise in this area.

Our Support Office is based in Tolworth, near Chessington, only a 30-minute journey from London Waterloo. We offer hybrid working with a split of 3 days in the office and 2 days home working per week and are open to having conversations about working flexibly.

A bit about us …

At Oliver Bonas (OB), our values of Work Hard, Play Hard & Be Kind are integral to everything we do. Collaboration, imagination, curiosity, and teamwork are key to our success, and everyone has their part to play in making OB a special place to work.

Having fun is key, and a playful and positive approach creates an optimistic environment. We don’t take ourselves too seriously, but we are serious about what we do.

Our team knows their stuff. They’re confident and creative and unafraid to challenge convention to find solutions, taking accountability for their actions, but always with kindness and humility.

More about the role …

An OB Payroll & Systems Specialist will:

Support the Senior Payroll & Reward Manager with monthly payroll inputs, validations, and checks to ensure accuracy and compliance
Manage the end-to-end leaver process, including calculating final payments and issuing leaver emails
Provide support to managers and team members in using the HR system effectively
Create and maintain reports within the HR system to support Payroll, Finance, and People team requirements
Develop in-depth knowledge of the HR system, becoming the team’s subject matter expert and first point of contact for system queries
Manage the Payroll and pensions inbox, responding promptly and accurately to employee queries
Maintain accurate and up-to-date HR system records and personnel files at all times
Advise managers and employees on payroll-related matters in line with company policies, escalating to the Senior Payroll & Reward Manager when required
Ensure all payroll and HR system user guides are accurate, current, and regularly reviewed
Set up and maintain payroll allowances and deductions
Review weekly timesheets to ensure accurate coding of hours worked
Calculate one-off payments and statutory payments in line with current legislation
Produce weekly timesheet reports for the Finance team
Calculate and process maternity, paternity, and adoption pay, providing guidance and support where required
Complete statutory forms such as SSP1 and SMP1 accurately and within required timeframes
Prepare monthly and ad-hoc payroll and HR reports as required
Deputise for the Senior Payroll & Reward Manager during periods of absence
Provide support to the People Advisor team and People Administrator as needed
Review payroll administration and HR system processes, identifying efficiencies and recommending improvements
Coordinate and support seasonal payroll activities and wider People team projects
Assist with ad hoc administrative duties across the department as required

Bonas Benefits:

Generous employee discount up to 50% off all OB products
Free access to our 24 hour employee assistance programme with Care First – offering financial, emotional and vocational support
Flexible holiday – 30 days (including bank holidays) – increasing to 35 days with length of service
Annual discretionary profit related bonus scheme
Free membership for our Westfield Health Cash Plan or Private Medical
Auto-enrolment into our pension plan
Free access to our onsite gym
Cycle to work scheme
Refer a Friend incentive
Quarterly free lunch
Enhanced maternity, paternity, adoption and shared parental leave
Equity, Diversity and Inclusivity Voice network and EDI team
Mental Health First Aider support
Education and support through 360L eLearning platform

What we look for:

Previous payroll experience
PeopleXD/Access knowledge desirable but not essential
Strong administration and organisational skills
High attention to numerical detail
Methodical in approach
Able to work towards tight deadlines whilst keeping calm
Intermediate Excel skills
Excellent communication skills both written and verbal
Discreet and confidential
Able to build strong working relationships across teams
Interest in procedures and processes

Equity, Diversity & Inclusion at OB

At Oliver Bonas, our promise is to do our bit to make living a joyful experience and give cause for optimism. This promise is central to our work in equity, diversity and inclusion (EDI). To bring joy to others, we must first ensure everyone at OB feels valued, included and most importantly, can be themselves at work.

It is important to us that our brand reflects wider society and the communities in which we operate. As a result, we welcome all eligible applicants for this role however we are particularly interested in speaking to eligible candidates from the Black, Asian & Mixed Heritage communities.

Oliver Bonas is a Disability Confident Committed employer under the Disability Confident employer scheme.

To read more about our ED&I commitments, head over to the EDI page on our website: https://www.oliverbonas.com/meet-the-team/diversity