Finance Administrator (2 Month Fixed Term Contract)

Oliver Bonas

Chessington£22,000 per year pro rata Part timeTemporary

We have an amazing opportunity for a Finance Administrator to join Team OB in our Support Office.


This will be a part-time role working 3 days a week on 2 month fixed-term contract.


As a Finance Administrator at OB, you will work closely with the Finance team and other departments to ensure we deliver a first-class service.

Working closely with the purchasing sides of the department, providing an efficient administrative

support.

Process purchase invoices effectively matching them to purchase orders and entering them on the internal system for approval, working to deadlines.

Our Support Office is based in Tolworth, near Chessington, only a 30-minute journey from London Waterloo. We are working a 50/50 split of office and home working.


A bit about us …

Oliver Bonas is an independent British lifestyle store. We are proud to call ourselves Team OB and believe Oliver Bonas is a truly special place to work. Our company values are Work Hard, Play Hard & Be Kind, and these values sit at the heart of every role here at OB. We are passionate and provide everyone with a fun place to work. Working at OB is more than just a job; it’s somewhere to build a career you are passionate about.

More about the role …


An OB Finance Administrator will:

  • Process purchase and stock invoices and match to purchase orders and goods in documentation aiming for a 1day turn around from receiving an invoice to entering on system and sending for approval
  • Obtain approval from departments for purchase invoices received, chasing slow responding approvers
  • Ensure all invoices and related paperwork is filed appropriately and paper copies are securely destroyed when required
  • Monitor and update the shared supplier email inbox
  • Answer telephone calls from suppliers and stores, answering queries where possible or referring to relevant team members
  • Respond to supplier queries received on emails
  • Investigate issues with supplier invoices with suppliers and OB staff when required
  • Contact suppliers to send invoices electronically if sending by post or sending to incorrect email account
  • Assist Accounts Payable Manager with ad hoc tasks as required to ensure efficient running of the purchase ledger
  • Collect post, scan and distribute where needed.
  • Support the Operations and Warehouse teams during company stock-takes as required
  • Contribute to finance meetings and provide support to other members of the team where appropriate
  • Assist in covering other tasks while team members when required


Bonas Benefits:

  • Up to 50% employee discount.
  • Access to Looop – our eLearning platform.
  • Access to the Care First employee assistance programme – offering financial, emotional and vocational support to everyone at OB.
  • Annual discretionary profit related pay scheme.
  • An opportunity to work at the highest placed retailer in Glassdoor’s Best Places to Work in the UK list 2022.


What we look for:

  • Desire to work in accounting and finance is a must
  • Previous accounting experience is preferred but not essential
  • Good knowledge and understanding of maths
  • Competent user of Microsoft Office (especially Excel)
  • Excellent analytical and numerical skills
  • Strong written and verbal communication skills
  • Organised and have the ability to multi-task
  • Highly motivated and able to work well to tight deadlines
  • Experience working in a retail environment is preferred


Equality, Diversity & Inclusion at OB

At Oliver Bonas, our promise is to do our bit to make living a joyful experience and give cause for optimism. This promise is central to our work in equality, diversity and inclusion (EDI). To bring joy to others, we must first ensure everyone at OB feels valued, included and most importantly, can be themselves at work.

It is important to us that our brand reflects wider society and the communities in which we operate. As a result, we welcome all eligible applicants for this role however we are particularly interested in speaking to eligible candidates from the Black, Asian & Mixed Heritage communities.

To read more about our ED&I commitments, head over to the EDI page on our website: https://www.oliverbonas.com/meet-the-team/diversity